NR SMITH & ASSOCIATES, PS

Client Record Retention Policy

	Retention period in years*
	In Office	Offsite Storage**	Total
Correspondence files	3	4	7
Annual financial statements	3	4	7
Published reports
Auditors' reports, opinion and disclaimer	3	4	7
Compiled or reviewed monthly and quarterly financial statements	3	4	7
Reports filed with government agencies	3	4	7
Special reports (fire losses, special investigations, etc.)	3	4	7
Systems reports	3	4	7
Drafts of reports	0	0	0

Tax files
Tax returns
Tax surveys, research reports, agents’ examinations, and other special tax reports
Present clients	3	Permanent
Special tax assignments (includes IRS examination documents, etc.)
Present clients	3	Permanent

Working paper files
Audited financial statements
Compiled or reviewed monthly and quarterly financial statements	3	4	7
Systems assignments	3	4	7
Special reports	3	4	7

The above records retention schedule applies for current as well as former clients.

* Whenever records are relevant to a pending lawsuit or charge of discrimination, they must be retained until final disposition of the lawsuit or charge, in accordance with Washington State statute.

** Offsite retrieval fee of $7.50 per file, not to exceed $30 for multiple files per incident, charged to client.

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